Inviting candidates to complete your Willo
We have 4 ways to invite people to your Willo:
Invite via Link
Generate a unique interview link you can copy and share however you like—email, LinkedIn, WhatsApp, job boards—it's up to you.
This is the quickest and most flexible way to invite candidates, especially if you're posting a public job or using external recruiters.
Why use it?
- No candidate info required upfront
- Easy to track responses in your dashboard
- Works great for high-volume or open roles
Each time you publish a new assessment you'll also receive an email containing the invite link which will look something like this: app.willotalent.com/invite/XXXXXXXXXXXXXX
Invite via CSV Upload
Save time by uploading a spreadsheet of candidates using our template. Just download the file, fill in candidate details (name, email, etc.), and import it in seconds.
Perfect when you’ve got a list of candidates ready to go from your ATS, database, or job fair.
Why use it?
- Bulk invite dozens or hundreds of candidates at once
- Automatic email (and optional SMS) invites
- Track status and manage responses in one place
Phone numbers: when inviting people by phone number please remember to use the correct country code. Eg. +1 or +44 otherwise your SMS will fail to send.
Duplicates: Candidates who have already been invited to the selected assessment will be skipped when included in a CSV upload. To invite a specific candidate again, follow step 3.
Invite via Email or SMS
Enter candidate details one at a time and send them a branded invite by email, with the option to include an SMS reminder too.
Ideal when you're hiring for a high-touch role and want to personalise the experience or follow up manually.
Why use it?
- Send direct, branded invites with no extra steps
- Great for smaller batches or one-off candidates
- Combine with SMS for faster response rates
Edit the SMS and Email templates used in the libraries menu. Learn about custom templates.
You can check open and bounce status for each email in the candidates activity log. If an email bounces please check that its correct, and re-invite the candidate.
Phone numbers: when inviting people by phone number please remember to use the correct country code. Eg. +1 or +44 otherwise your SMS will fail to send.
Invite via QR Code
Easily share a scannable QR code that links straight to the interview. Candidates can open it on their phone instantly - no link or login needed.
Ideal for in-person events, printed flyers, shop windows, or anywhere you want a simple offline option.
Why use it?
- Frictionless access for walk-ins or passive candidates
- Works even when you don’t have email or phone details
- Just print and display it—online or offline
Reminders
We automatically send out email and SMS reminders to help boost your candidate response rate.
Reminders work on the following schedule:
- Immediately - Invite sent
- 48h later - a reminder is automatically sent
- 24h later - you can send a reminder manually by clicking Remind every 24h.
To send a manual reminder open any candidate record in the Invite column, and then click Remind.
Prefer to send your own invites using the API?
You can disable the Willo assessment invites using:
"send_notifications" = false
and send them yourself using your own mail provider or in-platform. Check the developer docs.