Ashby Integration

Ashby’s recruiting integration with Willo allows you to seamlessly invite your candidates to a Willo interview. In this article, we will cover how to:

• Enable the Ashby integration
• Configure the integration for each interview
• Invite and review your video interviews

Enable the Ashby integration

Prerequisites

• You need to be an Organizational Admin in Ashby. You know you are one if you can select the Admin tab on the top.

• If you are no Admin, please reach out to your Administrator or IT department. Ashby does not tell you who an admin is. 

  

Instructions

Navigate to the API Keys page

Navigate to the API key section in Ashby either here or by opening the Admin tab and searching for API Keys.

Create API Key

On the API keys page, click the button + New to open the dialog to create a new API key

Then enter a name for the API key. Make sure from the name you still understand the purpose later.

Then click Create API Key

Copy API Key

Then the API key will be shown to you. This is the only time it will be visible to you - make sure you copy it before closing the dialog.

Paste the API Key

Paste the API key into the connection dialog and click continue. This will validate that the API key was entered correctly and prompt you with next steps afterwards.

Expand the integration tile and select Enable. This will launch a pop-up and you will need to grant access permissions to Willo in order for the integration to work. 

Once you have enabled this, you will be taken through the secure one-time authorization process onscreen in order to complete the connection. 

Once this is done, you will have successfully enabled the integration - you should see an ‘Enabled’ status appear. 

Configure the integration for each interview

Once you have enabled the integration, you will notice an integration dropdown within each of your interviews.

By clicking on this dropdown, you will see the most recent list of jobs from Ashby. 

In order to connect one, or many jobs to this interview, you will need to select the desired job and corresponding trigger stage (the point in your process when an invite should be sent to the candidate) and click Apply as shown in the screenshot below. 

Invite candidates

Once your Ashby job and Willo interview are successfully connected, each time you move a candidate to the defined stage(s) within Ashby then they will automatically receive an invitation to participate in the interview. 

Review candidates in Ashby

Once they have responded to the interview, Willo will send their response back to Ashby and you will be able to access it in the Notes field as shown below:

1. Log into your Ashby instance
2. Go to the "Candidates" tab at the top
3. Search for the candidate you want to look at
4. Click on it to open the candidate view
5. Open the "Notes" section on the right side to see the interview response