Oracle Integration

Oracle’s recruiting integration with Willo allows you to seamlessly invite your candidates to a Willo interview. In this article, we will cover how to:

• Enable the Oracle integration
• Configure the integration for each interview
• Invite and review your video interviews

Enable the Oracle integration

To get started, visit the Integrations page within the Willo application and search for the Oracle integration. Alternatively, click here.

Expand the integration tile and select Enable. This will launch a pop-up and you will need to grant access permissions to Willo in order for the integration to work. 

Once you have enabled this, you will be taken through the authorization process onscreen in order to enable the integration. 

Prerequisites

Before getting started, please carefully read the following to make sure you fulfill all requirements for the integration to work:

To set up this integration, you must have the necessary permissions (IT Security Manager) to access the "Security Console."

To find out how to access the "Security Console," please follow the first steps below.

If you don't have access, please contact whoever has the necessary permissions in your company before continuing.

Find your Oracle Recruiting Cloud Address

1. Log into your Oracle Recruiting Cloud instance.
2. Copy the value of the URL and paste it into the connection flow. We will cut the URL automatically for your convenience.

Create a new custom role for this integration

Note: Your connection flow will be personalized. The roles/privileges shown in your flow might differ from the ones shown in this guide. Always use the roles/privileges from your connection flow and not from the images shown below.

1. Click on the 3-bar menu in the top left of your Oracle Recruiting Cloud instance:

   

2. Next, scroll down to "Tools" open the menu, then go to "Security Console":

   

   
   

   Note: If you don't see the "Security Console" setting, you don't have the right permissions to complete the connection.

3. In the Security Console click on "Create Role"

   

4. Follow your enterprises naming and code conventions for custom roles. You will not be able to change the code or delete the role after creation. For "Role Category" select "HCM - Job Roles".

   

5. Click Add Function Security Policy and add the Privileges shown in your connection flow:
6. Navigate to the "Role Hierarchy" step and add the Roles shown in your connection flow:

7. Navigate to the Summary step and click Save and Close.

   

8. Wait for the custom role to be created. You can monitor the progress in the "Administration" tab of the "Security Console"

   

Assign a security profile to the custom role

1. In the right top menu, click on "Setup and Maintenance":

   

2. Click on the box on the right side and click on "Search"

   

   
   

   

   
   

   or use the global search if your are using redwood:

   

   
   

    

3. Search for "Assign Security Profiles to Role" in the search bar, press enter and select the entry as pictured:

   

4. Search for the role you created earlier.

5. Select the entry as it appears, and select "Edit"

   

6. Click "Yes" when prompted.

   

7. Simply click "Next" to go to step 2:

   

8. The Security Criteria shown will depend on the Roles added in the previous steps of this guide. Select the following default Criteria if shown: 
   • Organization Security Profile: select "View All Organizations"
   • Person Security Profile: select "View All People"
   • Position Security Profile: select "View All Job Positions"
   • Country Requisition Security Profile: select "View All Job Countries"
   • Payroll Security Profile: select "View All Job Payrolls"
   • Person Security Profile: select "View All Job People"

   • Job Requisition Security Profile: select "View All Job Requisitions"

     

9. Hit next until you reach the "Review" step.

10. Finally hit "Submit":

    

11. If you click on "Search" again a green check mark will appear:

    

    
    

     

Add the Data Security Policies for Candidate e-mail addresses and phone numbers and Job offers.

Note: Your connection flow will be personalized. The data security policies shown in your flow might differ from the ones shown in this guide. Always use the data security policies from your connection flow and not from the images shown below. If your connection does not require any of these data points the step might be skipped all together.

1. Go back to the "Security Console"

2. Search for the custom role and click on "Edit Role"

   

3. Navigate to the Data Security Policies tab:

   

4. Create new policies according to the connection flow:

5. Click on "Summary" then on "Save and Close".

   

Create a new integration user

1. Click on the 3-bar menu in the top left of your Oracle Recruiting Cloud instance:

   

   
   

    

2. Next, scroll down to "Tools" open the menu, then go to "Security Console":

   

   
   

   Note: If you don't see the "Security Console" setting, you don't have the right permissions to complete the connection.

    

3. Next, go to "Users" then "Add User Account"

   

4. Fill in the necessary information, saving the "User Name" and "Password" for later. If you have a custom "User Category" for service users without password expiration policy make sure to select it.

   

5. Next, click on "Add Role":

   

   
   

   Note: Save the Username and Password, as you'll need it later.

    

6. Add the custom role you created earlier to the user.
7. Press "Save and Close".

8. Enter the "Username" and "Password" in the connection flow or follow the instructions to setup JWT authentication:

   

Once this is done, you will have successfully enabled the integration - you should see an ‘Enabled’ status appear. 

Configure the integration for each interview

Once you have enabled the integration, you will notice an integration dropdown within each of your interviews.

By clicking on this dropdown, you will see the most recent list of jobs imported from Oracle. 

In order to connect one, or many jobs to this interview, you will need to select the desired job and corresponding trigger stage (the point in your process when an invite should be sent to the candidate) and select Apply as shown in the screenshot below. 

Invite and review your video interviews

Once your Oracle job and Willo interview are successfully connected, each time you move a candidate to the defined stage(s) within Oracle then they will automatically receive an invitation to participate in the interview. 

Once they have responded to the interview, Willo will send their response back to Oracle and you will be able to access it as a note on the application.